T: 0333 7000 755

E: training@theexamsoffice.com

New Exams Officer Training

A two-part training programme designed for new exams officers and those requiring a refresher course

Exams Training, in conjunction with OCR, deliver two courses during each academic year which are designed specifically for new exams officers Actions for Autumn and Spring into Summer.

New exams officers are strongly encouraged to attend both courses.

These are suitable for new exams officers, exams assistants or those requiring a ‘refresher course’. The primary focus of this training is General Qualifications (GCSE/GCE), although the good practice, hints and tips apply to all qualifications.

These courses provide a step-by-guide to the key tasks which you will need to undertake in your new role.

All courses contain a range of table-based activities to aid understanding, share good practice and network with colleagues.

The experts who launched and run The Exams Office, in conjunction with OCR Customer Support staff, are responsible for course content and delivery. They have experience as exams officers, members of SLT, devising and delivering DfE exams policies and initiatives, leading government exams support field teams, and creating good practice exam guides which are followed by more than 4400 schools/colleges. The team also consists of awarding body personnel and ex-JCQ inspectors. They will be available throughout the day to answer your questions.

All events start at 09:15 (registration from 08:45) and finish by 16:00

 

Questions and Answers/Poll results

Below is a summary of the questions and answers, and poll results from each Actions for Autumn event.

Coventry (29 September) Q & As Poll results
London (4 October) Q & As Poll results
Leeds (11 October) Q & As Poll results
Manchester (13 October) Q & As Poll results
Bristol (19 October) Q & As Poll-results

 

  • Click here for amalgamated for amalgamated questions and answers across all Actions for Autumn & Exam Changes events
  • Click here for amalgamated poll results across all Actions for Autumn events

New Exams Officers – Actions for Autumn 2022

  • Location

    Date

    Venue

    Bookings

  • Coventry

    29 September 2022

    Coventry Building Society Arena, Coventry, CV6 6GE

    Event Finished

  • London

    04 October 2022

    Oval Cricket Ground, Kennington, SE11 5SS

    Event Finished

  • Leeds

    11 October 2022

    Leeds City Hilton, Neville Street, LS1 4BX

    Event Finished

  • Manchester

    13 October 2022

    Hotel Football, 99 Sir Matt Busby Way, Manchester, M16 0SZ (NOTE: This is a change of venue for this event)

    Event Finished

  • Bristol

    19 October 2022

    The Bristol Hotel, Prince Street, Bristol, BS1 4QF

    Event Finished

New Exams Officers – Spring into Summer 2023

  • Location

    Date

    Venue

    Bookings

  • Bristol

    27 February 2023

    The Bristol Hotel, Prince Street, Bristol, BS1 4QF

    Click to book

  • Coventry

    01 March 2023

    Coventry Building Society Arena, Coventry, CV6 6GE

    Click to book

  • Manchester

    07 March 2023

    Old Trafford, Sir Matt Busby Way, M16 0RA

    Click to book

  • Leeds

    08 March 2023

    Leeds City Hilton, Neville Street, LS1 4BX

    Click to book

  • London

    14 March 2023

    Oval Cricket Ground, Kennington, SE11 5SS

    Click to book

For more details please email training@theexamsoffice.com

Cost

  • £210 – one delegate for members of The Exams Office and OCR centres (non-discounted price £265)
  • £395 – two delegates (non-discounted price £495)

Prices are exclusive of VAT.

This is a full day event with refreshments and lunch included.

Online training: All members of The Exams Office will have free access to a studio-filmed version of the Actions for Autumn and Spring into Summer training as part of their membership. These videos will also be made available to all delegates after the final event has been delivered. This includes delegates who cancel within 28 days of the event or fail to attend on the day. These delegates will also receive course materials, but will not receive a refund/credit for a future event.

Refunds cannot be given if a cancellation is made within 28 days of the event, however, course materials will be sent to delegates. For further information on our cancellation policy/refund process, please see our terms and conditions.

New Exams Officers – Actions for Autumn 2022

Course content (illustrative only and subject to change):

  • Building an annual exams plan – meeting key deadlines
  • Exam policies
  • Storing confidential exam materials
  • The JCQ centre inspections
  • Contingency planning
  • Briefing candidates and staff
  • The role of the senior leadership team/head of centre
  • Access arrangements – the role of an exams officer
  • Managing the exam entries process
  • Managing your invigilation team
  • Preparing candidates for exam days (November & January series)

Cost

  • £210 – one delegate for members of The Exams Office and OCR centres (non-discounted price £265)
  • £395 – two delegates (non-discounted price £495)

Prices are exclusive of VAT.

This is a full day event with refreshments and lunch included.

Refunds cannot be given if a cancellation is made within 28 days of the event, however, course materials will be sent to delegates. For further information on our cancellation policy/refund process, please see our terms and conditions.

New Exams Officers – Spring into Summer 2023

Course content (illustrative only and subject to change):

Getting ready for the summer exam series

The Exams Cycle

  • What is the ‘Exams Cycle’ and why/how to follow it

The Exams Community

  • Internal and external support for exams officers

Update – exams and qualifications changes (if applicable)

  • An explanation of exam and qualification changes impacting upon exams officers

Entries

  • Actions following exam entries
  • Checking awarding body feedback following entries

Access arrangements

  • What are access arrangements and reasonable adjustments?
  • Centre and JCQ approved access arrangements
  • JCQ deadlines for applications
  • The role of an exams officer in managing access arrangements
  • Managing emergency access arrangements
  • Next steps upon returning to your centre

Assessments/Internal assessment

  • Different types of assessment
  • The process for managing internal assessments in your centre

Timetabling

  • Creating student and centre exam timetables
  • JCQ regulations
  • Centre supervision
  • Managing timetable variations

Rooming

  • Ensuring adequate and appropriate rooming for exams within your centre

Seating plans

  • Creating effective seating plans

Storing confidential exam materials

  • JCQ requirements
  • Hints and tips on storing confidential exam materials

Exam briefings/guidance for candidates, staff and parents

  • Key information to relate to candidates, staff and parents to ensure an effective exam series

Preparing your invigilators

  • JCQ requirements
  • Areas to cover when training invigilators

The exam day

  • Preparing for the exam
  • At the beginning of the exam
  • During the exam
  • At the end of the exam
  • After the exam
  • Setting up the exam room
  • Candidate equipment
  • Contingency planning and risk assessment
  • Dealing with late arrivals
  • Dealing with very late arrivals
  • Dealing with malpractice
  • Dealing with emergencies
  • What is ‘special consideration’?

The JCQ centre inspection

  • Types of inspection
  • Areas inspected
  • Hints and tips on preparing for a JCQ centre inspection

Packing and dispatching scripts

  • A step-by-step guide on how to pack exam scripts
  • What is the Parcelforce ‘yellow label’ service?
  • A step-by-step guide to dispatching your exam scripts
  • Examples of good/poor packing labelling

Cost

  • £210 – one delegate for members of The Exams Office and OCR centres (non-discounted price £265)
  • £395 – two delegates (non-discounted price £495)

Prices are exclusive of VAT.

This is a full day event with refreshments and lunch included.

Refunds cannot be given if a cancellation is made within 28 days of the event, however, course materials will be sent to delegates. For further information on our cancellation policy/refund process, please see our terms and conditions